Brides and grooms have a LOT on their plate. They’re dealing with a caterer, photographers, a DJ, videographer, florists, venues, transportation… The list goes on and on, and this is without mentioning the guests! We like to make sure things go down as perfect as we can with the photo booth. This means reaching out to venus, speaking up if a set up location could be better, etc. We also send out an email a couple weeks prior to the rental to make sure we’re all on the same page. As always, don’t just copy/paste, change it up a bit and make it your own…
It’s Almost Time
…and we’re so excited!
THIS EMAIL CONTAINS IMPORTANT INFORMATION CONCERNING YOUR PHOTO BOOTH RENTAL. IT’S VERY IMPORTANT TO READ IT IN IT’S ENTIRETY AND RESPOND.
IF THERE IS NO RESPONSE WITHIN 48 HOURS, WE’LL CONSIDER ALL INFO AS APPROVED.
We send this to the bride as well as the venue/catering manager/wedding planner or who ever is relevant to the specific rental.
Of course we add whatever notes to the end that we need and delete any notes that aren’t relevant.
Do you send something similar? Do you think we’re missing anything?
Tell us what you think.
UPDATE: We’ve recently began using 17Hats.com for event management and have incorporated this as an auto confirmation that goes out 14 days prior to a rental and requires the client’s signature, just like a contract. It’s also nice to put mandatory initials fields next to areas that need attention to make sure they’ve seen it. A confirmation email is probably good, but I love the extra layer of protection of sending the signed confirmation out to events in case theirs any confusion about any details. 17Hats.com, check it out.
Best of all, because all your event information should be loaded already, the email will self populate! That’s right, just review and send. Awesome.